Coordinator, Administration

Job Description

Salary :

Casacom is seeking a versatile, resourceful, and curious Coordinator, Administration to support the team with administration, accounting, and project management. Reporting to the Director of Finance and Administration, this role is pivotal in ensuring organizational efficiency and providing strategic support to the leadership team and staff.

Job Description and Responsibilities

• Welcome clients; serve as the receptionist.
• Manage office operations and oversee daily administrative tasks.
• Support accounting tasks:
• Monitor and record supplier invoices.
• Track and record expenses related to corporate credit cards.
• Monitor and record employee expenses.
• Prepare, send, and follow up on client invoices.
• Collaborate with the leadership team and project managers on internal and client initiatives; organize meetings.
• Provide first-level tech support:
• Assist the team with ad hoc requests.
• Coordinate and track unresolved issues with IT consultants.
• Manage and track equipment.
• Participate in ad hoc projects to support the company's overall operations.

Requirements

• Diploma in administration, accounting, or another relevant field (AEC, DEC, etc.).
• Minimum three (3) years of experience in a similar role.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and strong adaptability with technology and collaborative tools.
• Advanced organizational and priority management skills.
• Bilingualism (French and English) in both oral and written communication.
• Desired qualities: attention to detail, autonomy, adaptability, composure, curiosity, and excellent service orientation.
• The candidate must be fluent in French, as the office is located in Montreal, and possess strong bilingual skills (English) to effectively communicate with our Toronto team and clients.

Benefits

• A flexible schedule that adapts to your reality.
• A comprehensive group insurance plan starting on your first day.
• Access to telemedicine services and an employee assistance program.
• Four (4) weeks of paid vacation annually.
• Three (3) paid sick days.
• Special summer schedule: Friday afternoons off.
• Reimbursement for travel and cellphone expenses.
• The opportunity to work from anywhere in the world for six (6) weeks per year.
• An internal coaching program.
• Challenges that match your ambitions.
• Excellent opportunities for career advancement.
• Employee training programs.
• Regular team activities: cocktails, weekly guided meditations, an annual retreat, and much more!
• Financial support for employee-driven causes.
• A commitment to diversity, equity, and inclusion.

About Casacom

Founded in Montreal in 2001, Casacom is an independent consulting firm whose mission is to help clients achieve their business objectives through a 360-degree communications approach. From our offices in Montreal and Toronto, we create value by offering relevant, unique communication strategies rooted in a deep understanding of cultural differences. We assist clients in building and strengthening relationships with their key audiences to maximize their positive impact. Guided by the values of commitment and respect, our firm is powered by talented professionals who continually strive for excellence for themselves, their team, and their clients.

As a certified B Corp, Casacom is dedicated to continuously improving its social and environmental impact. Our independence allows us the flexibility to focus on projects aligned with our values, always with a results-driven and experienced approach. Through the Worldcom PR Group, the world's largest partnership of independent public relations firms, we also have access to over 100 global partners.

At Casacom, human and professional development are at the heart of what we do. That's why we offer ongoing training, tailored development plans, CASA coaching programs, mindfulness activities, CASA sports initiatives, and much more.