Advisor, Communications & Events, level II, Technology and Intact Lab

JOB DESCRIPTION

About the role

Advisor, Communications & Events, level II, Technology and Intact Lab

About the job

Join a motivated and creative team in the fast-growing technology sector!

Are you passionate about events? Are you creative and able to transform virtual, in-person or hybrid events into opportunities for exchange and engagement? Are you always looking for the wow! factor and on the lookout for web and mobile solutions that will make your events more interactive and engaging?

We have a job for you!

We are looking for an Advisor, Communications & Events, level II, who will help implement creative event strategies to deliver inspiring experiences for over 3,000 technology and Intact Lab employees across Canada.

Reporting to the Manager, Tech+Lab Communications, your organizational skills, project coordination skills, thoroughness, creativity and versatility will be essential in executing impactful event concepts with passion and precision.

As part of Intact's Corporate Communications team, the Tech+Lab Communications team is responsible, among other things, for the creation and implementation of numerous large-scale, high-visibility internal and external events. We organize activities and events for employees and managers (including monthly or quarterly information meetings, recognition events, informal exchanges and forums with senior management, sharing of technical expertise, etc.), as well as external events designed to raise awareness of Tech+Lab teams and promote our brand as an employer of choice in technology.

Dedicated to providing quality communication services to Intact's COO, over fifteen senior executives and some 300 technology experts, our team values generosity, excellence, and respect, all while having a good time. Your professional skills will be just as important as your personal and relational qualities (as well as your sense of humour, a considerable asset)!

What you’ll do here :

• Collaborate with Tech+Lab managers and employees and a wide range of stakeholders to develop high-quality events.
• Propose innovative and creative event concepts to support the Tech+Lab management team's strategic objectives, while reinforcing employees' sense of belonging and engagement.
• Help with the planning, and coordinate and execute all logistical and material aspects related to the development and implementation of internal events.
• Prepare detailed timetables to effectively demonstrate project progress.
• Contribute to the achievement of event objectives while respecting budgets and timelines.
• Create and develop all content required for events (e.g., presentation, video, quiz, printing, promotional items, etc.), with the help of internal and external suppliers, as required.
• In collaboration with Tech+Lab Communications team, handle the drafting and dissemination of event-related communications.
• Collaborate with internal and external technical teams to ensure high-quality in-person and virtual experiences.
• Assist with meeting room coordination and catering management.
• Support facilitators and presenters in the preparation of their interventions.
• Be present on site at events and help ensure that they run smoothly.
• Measure and evaluate the spinoff of events (debrief, satisfaction surveys, etc.) and suggest improvements where necessary.
• Listen, advise, and assist internal customers in the organization of their events.
• Help with the planning and execution of external events for Tech+Lab teams and/or their executives, in collaboration with HR teams.
• Keep abreast of best practices and trends in event organization and make suggestions for the implementation of ever more innovative and engaging activities.
• Contribute to various other tasks or projects, depending on the team's mandates and your skills.

Skills required

• Creativity, energy, and a sense of innovation
• Excellent event coordination and logistics skills
• Ability to work on several projects simultaneously
• Focused on employee experience and striving for excellence
• Ability to work well independently and as part of a team
• Ability to work in a fast-paced environment with resilience and adaptability, and to manage stress well
• Thoroughness, meticulousness, attention to detail and quality
• Proactivity and desire to bring new ways of doing things to the event industry

Qualifications

• Undergraduate degree in communications, journalism, public relations, marketing or an appropriate discipline
• Two to three years of experience in a similar position in the event, communication, marketing and/or public relations sectors
• Experience in a large company, an asset
• Knowledge and confidence in using web and mobile solutions to make events more interactive and engaging for participants
• Knowledge of the Office Suite
• Comfortable using graphic or video production/editing tools (such as Photoshop or Canva), an asset
• No Canadian work experience required however must be eligible to work in Canada
• For candidates located in Quebec, bilingualism is required considering the necessity to interact on a regular basis with English speaking colleagues across the country

LI-Hybrid

What we offer

Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team :

• A financial rewards program that recognizes your success
• An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased
• An extensive flex pension and benefits package, with access to virtual healthcare
• Flexible work arrangements
• Possibility to purchase up to 5 extra days off per year
• An annual wellness account that promotes an active and healthy lifestyle
• Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues
• A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs
• Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities
• Inspiring leaders and colleagues who will lift you up and help you grow
• A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.