ONSITE - Jr. Bilingual (French / English) Events & Catering Coordinator to manage office catering requ

Description du poste

Jr. Bilingual (French / English) Events & Catering Coordinator to manage office catering requests for events - RQ01342

Durée

6 months

Location

Ottawa, onsite 5 days per week; 8:30-5:00 pm (7.5 hours per day) - Overtime when required

Horaires

Must be able to cover 7:30 am start and/or 5:30 pm close when needed.

Must Haves

• 2+ years of experience as a catering coordinator in catering/hospitality
• Bilingual (English/French)
• MS Office Suite

Nice to Haves

• Professional services experience
• Customer service experience

Responsibilities

• Manage all Office Catering Requests (new requests, edits, cancellations, dietary restrictions, quantities)
• Validate request specifications with requestors (quantity, dates, order, event details, client information)
• Closely collaborate with the AV Coordinator in managing meeting room logistics (furniture set up, meeting start and end time, meeting agenda, special requirements)
• Manage the logistics of complex catering events
• Prepare and update the food and beverage tracking sheet
• Research menus and caterers and place orders according to requirements (to meet budgets)
• Preparation of conference rooms for internal and client meetings of various sizes
• Preparation of coffee for client and staff meetings
• Clearing meeting rooms after meetings
• Coordinate and manage all invoices pertaining to events to ensure accurate costing
• Validate information and coding for invoices needed in e-payables (finance)
• Order meals for next day catering requests
• Coordinates and manages relationships with catering and other vendors
• Backup coverage for Reception
• Other duties as required

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